The advent of technology has undoubtedly disrupted businesses in more ways than we can imagine. From expediting financial transactions to maintaining accurate records, technology and their subsequent pieces of equipment have become an integral part of business success. Over time, entrepreneurs are faced with the daunting task of relocating, and setting up equipment can be a tall order.
Regardless of the reason, you might want to exercise caution when packing up each piece of IT equipment and safeguard its safety while on transit. While packing and moving entails exemplary planning and seasoned management, here are a few tips you might want to consider before picking up a piece of IT equipment and packing it.
Back-Up Crucial Information
Before any device can be stored in any packing box, you might want to back up critical data needed to run the business on optimal efficiency. This essentially means tasking your IT team with backing up data and instigating a systematic shutdown of all operating systems. Remember, this should be done by competent and certified experts to prevent grave mistakes down the road.
To seal any loopholes, you might want to minimize changes before the planned system shutdown can materialize. Alternatively, employees should also be tasked with backing up their data beforehand. While most companies shouldn’t have any challenges executing this task, you should be prepared to enforce a “fail-safe” plan in case the planned shutdown does not respond in due time.
Disconnect All Cables And Subsequent Pieces Of Equipment
As a rule, your company’s IT staff should be in a unique position to disconnect all cables and associated devices on specified surfaces to make it much easier to pack and transport to your new premises.
Label Every Piece Of Equipment And Place It in Its Designated Box
Every device should be labeled for easier identification, monitoring, and re-installation at the designated premises. When keeping track of all essential hardware such as phone wiring and power cords, ensure that each cable is labeled consequently with its specified device. Not only does it save time but also comes in handy when reinstalling your IT system with ease.
Contrary to popular opinion, each piece of IT hardware slated for transit is often identified through numbers as opposed to names. As such, the moving team should be informed regarding the prearranged disposal and re-installation process to avoid unexpected setbacks and substantial loss of pricey devices.
Ascertain The Temperature In Storage Locations Before Placing IT Equipment
Since the IT pieces of equipment are quite sensitive devices, you might want to consider storing them in climate-controlled vehicles but only after complying with the manufacturer’s instructions. While most movers hardly take this factor into consideration, it’s highly advisable to identify ideal storage locations tailored at safeguarding the equipment’s functionality and efficiency.
Pay Keen Attention To Valuable Items
It makes total sense to exercise sufficient measures aimed at protecting precious items from potential theft. Not to claim that the moving company can rob you, it’s in your best interest to minimize the chances of such behavior occurring at all costs. This means that you must avoid unwanted attention by storing valuable personal items in unmarked boxes. Once safe on site, you are at liberty to find safer and alternative storage locations free from prying eyes.
The packing and moving processes aren’t as complicated as most people might perceive them to be. With strategic planning and sound management, each step can be completed with precision and have you up and running in no time.
